Document Imaging DDS offers a complete digital imaging service package, from basic PDF and Group IV TIFF color and black & white scanning to full scale document coding, indexing, and file conversion services. We utilize non-proprietary scanning software which enables us to load images into virtually all document management platforms. Our team will meet with your team to determine your end-user desired results. We believe in “beginning with the end in mind”. If your team wants to prep the material and slip sheet document boundaries, we will provide the document break sheets or if you want us to handle the project turnkey from start to finish, we are flexible and will work within your guidelines. We will prepare the appropriate load file for your document management/viewing software and/or provide you with a free viewer as well. Electronic Numbering DDS offers electronic document numbering when scanning your documents. There are significant advantages when electronically numbering production materials.
100% accuracy Numbers never redact text on a page Pages can be inserted with a population and all re-numbered with ease Scanned documents can be used in multiple productions by re-numbering electronically. Image Keys (electronic image identifiers) can be matched to existing hand labeled numbers. Images can be designated as you wish, i.e. “Privileged” As an automated process, electronic numbering is much quicker than manual labeling.
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Document Coding/Indexing DDS offers document coding for ease of access to your scanned images. From “beginning and ending doc number” to specific coded fields which might include “document author”, “document type” or “document date”, DDS can facilitate these requests. Documents are coded based upon pre-determined coding specs as outlined by you. We provide a coding spec manual with all coding projects as well as sample work product at the onset of a new production for client verification and modification. Additionally, DDS offers synthetic coding for advanced, highly detailed document queries. Optical Character Recognition (OCR) processing is available, and our team will consult with you on the probable accuracy expected based upon original document conditions. 
Electronic Data Discovery Today 93% of corporate records exist in electronic format (ESI) and it is estimated that 20-25 billion e-mails are sent each day. As a result, litigators are faced with the daunting task of accurately wading through potentially responsive material in a cost effective and efficient manner. DDS offers expansive services to assist your team in meeting electronic data discovery requests. Data Collection Services
With Certified Computer Examiners (CCE Trained), DDS has the expertise available to assist your team in collecting data from your client’s site. Working with your client’s IT personnel DDS will ensure all data is collected in a forensically sound manner, complete with Chain of Custody Reporting and set for the next stage in processing.
Data Recovery/Forensics
At times document requests or court orders require forensic recovery and analysis of inaccessible data. DDS can facilitate the recovery and preparation of material for inclusion in your review and production. De-Duplication Processing
“Data about the data”… electronic documents have a file wrapper which contains extensive data about the file. From creator and creation date to size and header/footer information this metadata can prove to be a powerful discovery tool. DDS can seamlessly extract this data and produce fields thus giving end users insight into the lifecycle and characteristics of a document. Data Filtering Once the data population has been collected and the metadata has been extracted, the data set can be further processed through filters. Filtering the data by names (Author, Recipient, etc.), dates and key words can reduce the data set further and eliminates wasted time reviewing irrelevant documents.
Electronic File Conversion
The process of converting electronic files from their native format (i.e. Excel, Word, e-mail) to TIFF (or other image format) without the need to print first, then scan. This process is quicker and more cost effective than the “print and scan method”, Electronic File Conversion takes place after the data set has been filtered and de-duped and is now ready for load file preparation and export to your document management package.
Data Repository Services With ESI, data volume is a concern for review teams and poises challenges for internal Firm document management systems and networks. In addition, many cases involve multiple parties and co-counsel defense teams. When access is needed simultaneously by multiple parties, digital document repositories are a nice solution. To support these litigation case needs, DDS offers on-line document hosting solutions. With browser based access, excellent uptime, no infrastructure investment and very affordable storage rates, this solution is hard to beat. DDS is available to schedule a live demonstration upon request. CD Duplication DDS can duplicate your CD’s at very affordable rates. If you have the need for a mass distribution of digital information which your client has contracted the Firm to draft, duplicating a CD and shipping these to various locations is a very cost effective and quick method. Document Blowbacks Let DDS take your digital images and print them out on our high speed printers. We have the ability to print over 10,000 pages per hour with our batch print processing software and digitally connected copiers. Many clients chose to work with images but produce paper to the opposing side, this is a seamless process at DDS. In addition, blowback copies are less costly than running additional copy sets from hard copy. We can insert document break sheets and or assemble the blowback prints just as the originals. Load File Preparation/Verification DDS will prepare your project for loading into your system. All document management systems have unique load file requirements which map the image to the database. It is essential that the load file is set to the specifications your system requires. DDS has extensive experience building load files for all types of document management software packages. Here is a list of commonly requested load files:
Summation IPRO Sanction Doculex | Concordance Trail Director DB/Textworks Virtual Partner | Ringtail CaseBook Litigators Notebook Introspect eCM CaseMap |
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|  | Legal Document Copying Manual Bates Labeling Color Copying Oversize Reproductions On-Site Service Document Repository Services Bankruptcy Mail-out COST COMPARISON
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